THIS NOTICE IS RELEVANT TO MANUAL ENTRIES ONLY
THIS festival is presented at PROVINCIAL level. It is simply IMPOSSIBLE for the committee to honour all requests from schools and individuals. We would like to make the following very clear:
We cannot accommodate all schools on ONE day. This is impossible. It is one of the main reasons that this festival is now extended to two (2) weeks. It does not imply that you will travel every day. It simply allows us to accommodate much more schools with heaps of entries and to schedule all the other competitions and functions, which adds to the status of this professional festival, with ease.
Spelling and incorrect information on the entry forms. We cannot emphasise this enough. ENSURE that your hand writing is clear. ENSURE that you spell the names and surnames of participants correctly. Names and Surnames on Diplomas are checked in a 3-phase procedure. This system is in place to ensure that it has become almost impossible for the festival to issue diplomas with mistakes on them. Once these diplomas are dispatched to the printers, the process follow its natural course. We cannot print individual diplomas on the spot. IF THERE IS A MISTAKE ON A DIPLOMA, then the responsible teacher will have to take responsibility for this.
DIPLOMA LANGUAGE. It is imperative that teachers and individuals will clearly indicate their choice of language ON the entry form. If nothing is indicated, the festival will automatically issue a diploma in ENGLISH except for the Afrikaans Speech and Drama category. The festival does not make any mistakes with this. Wrong language diploma issues are due to the simple fact that teachers and individual entrants does not indicate the choice of language on the entry forms.
LATE ENTRIES: As from 2017 we will not, and cannot accept late entries. We only have the June holidays to finalise all admin for the festival. This means that whilst everybody is on holiday, we are working and planning day and night. Remember, we are also teachers, but we prefer to present to you a unique educational festival. Ensure that your entries reach us on the given date. Everybody has more than enough time to ensure on time submission.
CONTACTS: Entry forms should be delivered by hand, neatly sealed and clearly marked. Some teachers do this brilliantly. Thank you for that. The next best method is to carefully scan the documents and then email them to firstname.lastname@example.org. The final option is to fax them to (042) – 2340322. Please do not email us the same batch of entries twice. It is very, very confusing and a waste of precious time. As we receive the entries via email, they are printed immediately and wrapped together with the name of the school clearly marked on it. As from 2017 you will receive an immediate email with the following message once we have received your entries. For every e-mail you send, with entries your will receive the following reply message: If you do not receive this message, then it simply means that we did not received anything from you.
TRAVELLING TO FESTIVAL PREMISES: Most of the schools will agree that we always try to minimise travelling. However, this is not always possible, but we do try our very best to accomplish this. To date we have been very successful. The festival is now Provincial which will bring about new challenges. We will always try to find a solution for you.
FINALLY: There are going to be huge activities during the 2017 Provincial Festival. Do your planning. Allow your learners to be part of something unique and educational. A complete list of shows, activities, workshops, competitions, live performances etc. will be released to all schools as soon as we have finalised everything. Some schools make an educational outing of this festival. They contact us for accommodation during that week especially from the Wednesday onwards in order for them to be part of the annual Citrus Sports Festival which happens at the end of the Provincial Arts Festival. See dates for this. Many of those schools participate in above sport festival, but we also arrange for their music candidates to perform live on stage. This is the kind of exposure that we give to the children. To perform live on a stage to thousands of festival visitors is something very unique and special. The children love it.
PLEASE CONTACT US FOR MORE INFORMATION. THE POSSIBILITIES ARE TRULY ENDLESS!!!
Entries can be submitted by making use of two processes. On page 13 we have explained the old manual procedure to submit entries. This is particularly easy for those entrants who do not have internet access. Option 2 is the preferred method: Electronically. Please visit the website of the Sundays River Valley Provincial Arts and Culture Festival, www.srvartsfest.co.za On the site you will find a link for electronic submissions. ALL entries should be submitted via this system. Please ensure that you complete ALL FIELDS. Please ensure that your spelling is100% correct. Once you press the SUBMIT button, you will not be able to make any changes. ALL DIPLOMAS ARE PRINTED ACCORDING TO THE INFORMATION THAT YOU SUBMIT.